Event Logistics

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Address: 800 Town and Country Blvd, Houston, TX 77024

Date: June 22, 2019

Vending time: 4pm to 5pm

Setup Time: 2 pm to 3pm

Tiffany Parker or Team will be there at 1:00pm

I spoke with our head of security and generally speaking Saturday afternoons are very busy at CITYCENTRE. Below is our recommendation for setup:

  • We recommend staggering 2 – 3 vendors at a time for setup from 2 PM – 3 PM. I will send you your time slots.
  • Please enter CITYCENTRE from the roundabout on Town & Country (by the Tasting Room and Texas de Brazil) and continue driving down towards the plaza.
  • There will be 2 – 3 parking spots reserved in front of the plaza (by J.Crew and Cyclone’s).
  • You should unload quickly (10 – 15 mins) and then move your car to one of the four parking garages.
  • If you are staffing your booths with multiple people, one can begin setup in the plaza while the other re parks their car.
  • All spots on the upper levels of the parking garages are free.
  • There is a security stationed in the plaza to help monitor your stuff, but CITYCENTRE is not responsible for any lost items. That’s why I would recommend at least 2 people staffed per booth.
  • Security will also be there to control traffic so they can cross the street safely while unloading.
  • All setup for all vendors should be complete by 3:30 PM.

Unloading should be in a similar fashion. You can all start breaking down at the same time but as CITYCENTRE will only be able to reserve 3 spots max, you will have to take turns loading their cars. No vendor should be allowed to leave before the event end time at 9 PM. If a vendor were to leave early, it makes securities job very difficult to monitor traffic.

What you should bring

  1. Chairs to sit down if need be
  2. 6 ft. tables that fit inside your tent space
  3. Extension cords in case you need electricity (not guaranteed)
  4. Business literature to pass out to the public
  5. Booth music to create an atmosphere centered around your products
  6. Battery operated fan
  7. Lighting!! I suggest battery operated lighting.

 

Map of CITYCENTE

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Vendor’s leaving early.

In the vendor agreement and Event Logistics that are both on our website it states that vendor’s are not to leave early. If you need to leave early for any reason you cannot pack up your booth during the event selling times. You can cover you booth table and it’s goods with a cloth to signify that you are currently not selling. If you pack up during the selling times you cannot vend with Koutour Event from that point on. You forfeit any events you prepaid for as well.

1. It is not fair and it is very disrespectful to all the other vendor’s that paid the same price until the end of the market.
2. It also tells the community (your customers) that you were not willing to stick around and wait for them.
3. It also gives Koutour Event a bad reputation that our vendors never stay until the event is over.Wine, beer and liquor vendor’s
You are not allowed to sample any alcoholic beverages without proper licensing and permits. You know the law.

Rules of Engagement

1. You have to have a sales tax permit if you are charging tax. It has to be in sight because it is the law.
2. You have to have a food vendor license NOT a food handlers because they are not the same. It has to be in sight because it is the law.
3. You have to have a license and permits to sample and serve alcoholic beverages. It has to be in sight because it is the law.
If you leave early after that then you will be banned from participating in Koutour Event event’s. This goes for prepaid event’s, Vendor deals and VIP.

You need to put in a 1 weeks notice to let me know you cannot make it so I can get your space filled. If you do not or find you cannot make it closer to the date you cannot roll over your event.

If you leave early after that then you will be banned from participating in Koutour Event event’s. This goes for prepaid event’s, Vendor deals and VIP.

You need to put in a 1 weeks notice to let me know you cannot make it so I can get your space filled. If you do not or find you cannot make it closer to the date you cannot roll over your event.

 

 

If you have ANY QUESTIONS please email us at koutourevent@gmail.com. Please do not contact us via social media because we may not receive your message.

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